PRIVATE MANAGEMENT
Schafer Financial Lab Dashboard
Admin Sign In
Sign in with your administrator email and password to manage appointments and customer profiles.
Upcoming Appointments
Approve, decline, or cancel booking requests. You must contact the person yourself; automatic emails are not configured.
| Name | Topic | Date / Time | Contact | Status | Intake Prep | Action |
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Session-Type Modules
Choose the module that matches the appointment. Each session type has its own purpose, facilitator tasks, workshop, and client outcome. Use the initial consultation to orient and set up; schedule detailed budgeting after the client’s data is ready.
Initial Financial Consultation2 hours
A facilitator-led, two-hour module for understanding what the client wants, organizing their financial picture, and setting up a budgeting app if they choose. The client leaves with a clear next step. Detailed category work and budget-building happen in a later session after transactions are available.
- Name the one or two outcomes they want help with first.
- Choose whether a budgeting app fits their needs right now.
- If they choose, set up the app and start connecting selected accounts themselves.
- Leave with a short list of setup issues and a focus for the next session.
Materials: client’s own phone or computer, paper or a blank worksheet, and their own institution login access if they choose to connect accounts. Do not ask them to send statements, passwords, verification codes, or account numbers.
Part 1 · Welcome and working agreement0–10 min
Purpose: Set a calm, client-led tone and explain what the session will cover.
Say: “We’ll start with what matters to you. If it’s useful, we can organize your financial information in a budgeting app. We’ll save the detailed budget for a later session after transactions have had time to sync. You control what we discuss and you’ll enter any passwords or verification codes yourself.”
Facilitator tasks
Activity: “A useful appointment would…”
Ask the client to finish the sentence: “When we finish today, I hope I will…” Write down their words without reframing them.
Capture: Their desired outcome and anything they want to postpone.
Part 2 · Goals and money map10–30 min
Purpose: Understand the client’s priorities and how money currently moves, without turning this into a detailed budget review.
Facilitator tasks
Workshop: The three-column money map
On paper or a shared blank page, create three headings: Money coming in, Regular commitments, and Things I want to understand better. Have the client add broad items only. Exact balances are not needed.
Debrief: “Which column feels easiest to manage? Which one would you most like to make clearer?”
Part 3 · Choose a tool and define the goal30–45 min
Purpose: Decide whether to use the client’s existing tool, explore an app, or wait. Keep the choice pressure-free.
Facilitator tasks
Activity: Tool-fit check
Ask the client to choose one: Use what I already have, Explore a budgeting app, or Wait and decide later. Then ask: “What would a tool need to do for you to feel worth using?”
Outcome: Record the client’s choice and the feature or problem that matters most to them.
Part 4 · Set up and connect accounts45–85 min
Purpose: Help the client get started in the tool they chose. For Monarch, follow its current official Getting Started guide.
Facilitator tasks
Workshop: Client-led account connection
For each account the client chooses, ask them to confirm: “Is this one you want included?” After they connect it, check only whether it appears in the app. The client keeps control of their device and sign-in.
If connection fails: Write down the institution and the general error. Don’t repeatedly retry, change security settings, or record credentials. Move on and include the issue in the follow-up plan.
Part 5 · Check the sync and sort what needs attention85–105 min
Purpose: Make sure the first setup is understandable and identify what needs more time. This is not the budget-building session.
Facilitator tasks
Activity: Ready / Needs attention / Later
Sort observations into three groups: Ready (visible and understandable), Needs attention (connection or sync issue), and Later (categories, transaction cleanup, or budgeting choices).
Debrief: Ask which one “Later” item the client most wants to tackle next time.
Part 6 · Close and set up the next session105–120 min
Purpose: Turn the conversation into a manageable next step.
Say: “Today we clarified what you want help with and got the information organized as far as you wanted to go. Once things have synced, we can look at your categories and build a spending plan around your priorities. For now, what is the first thing you want us to work on next time?”
Facilitator tasks
Activity: One next step
Have the client choose one action they feel comfortable taking before the next session and say when they expect to do it.
Close with: “What should I make sure we come back to next time?”
Save the session record
After the meeting, open the person under Customer Profiles and save the activity outcomes in Private administrative notes. Use the outline below, then select Save Notes. Keep the note to goals, decisions, and next steps; never include credentials or verification codes.
CLIENT GOAL: MONEY MAP THEMES: TOOL CHOICE: SETUP COMPLETED: READY / NEEDS ATTENTION / LATER: CLIENT’S ONE NEXT STEP: NEXT SESSION FOCUS: FOLLOW-UP QUESTIONS:
Budgeting & Monthly Expenses2 hours
Purpose: Turn the client’s synced transactions and priorities into a workable monthly plan they understand and can maintain.
Before the session: Ask the client to make sure their chosen app has synced recent activity. If it has not, use the time to organize their plan and return to transaction review later.
Facilitator tasks
Workshop: Build a monthly money map
Create four columns together: Income, Regular bills, Flexible spending, and Irregular expenses or goals. Use the client’s own figures only if they want to. Ask them to identify which items are fixed, adjustable, or still unknown.
Practice: Choose one category that often surprises them. Look at recent transactions, decide a starting target, and discuss what they would do if actual spending is higher or lower.
Outcome: A first-month plan with a review date, not a promise that every category will be perfect.
Debt & Credit Planning2 hours
Purpose: Help the client organize debt questions, understand repayment options, and choose one manageable next step.
Facilitator tasks
Workshop: Debt snapshot and payoff paths
Make a simple list with one row per debt and columns for approximate balance, interest rate, minimum payment, and due date. Leave any field blank the client does not want to share.
Compare two sample payoff orders: smallest balance first and highest interest rate first. Ask which approach feels more motivating and why.
Outcome: The client identifies a preferred method to explore and one question or action to follow up on.
Savings & Financial Goals2 hours
Purpose: Turn a goal the client cares about into a clear target and a realistic first step.
Facilitator tasks
Workshop: Goal ladder
Write the goal at the top, then work down: target, timeframe, starting point, and next contribution or action. If the client wants, divide the remaining amount by the number of pay periods or months until the target date.
Reflection: “What could make this plan harder, and what would help you get back on track?”
Outcome: One goal plan with a check-in date and a first action chosen by the client.
Personalized Financial Follow-Up2 hours
Purpose: Continue from prior sessions and help the client make progress on the next priority they selected.
Facilitator tasks
Workshop: Progress check and one-blocker plan
Ask the client to sort the last session’s next steps into Done, Still working on, and No longer a priority. Pick one unfinished item and identify the smallest action that would move it forward.
Outcome: A refreshed action list with one owner and a check-in point for each item.
General Financial Review2 hours
Purpose: Give the client a structured review when they have questions that do not fit one focused planning session.
Facilitator tasks
Workshop: Question-to-action map
Write the client’s question at the top. Under it, list What I know, What I need to find out, and My next step. Keep the conversation centered on the client’s original question.
Outcome: A short answer or research list, a named next step, and a decision about whether another session is useful.
Monarch Connections
See which customers have saved Monarch authorizations and whether a provider synchronization has verified access. A saved authorization alone does not confirm the connection is still active.
| Customer | Authorization | Sync health | Last successful sync | Last check |
|---|---|---|---|---|
| Loading Monarch connections… | ||||
Initial authorizations and reconnections are managed through your private PyCharm app. Refresh Status reloads saved records; it does not perform a live Monarch account check.
Customer Profiles
Each customer has a private record and appointment history. New clients must complete a two-hour initial intake before follow-up sessions can be booked.
| Name | Intake | Profile | |
|---|---|---|---|
| Loading customers… | |||
Customer profile
Private registration link — copy this link and send it personally to the client. It is a single-use sign-in link; do not post it publicly. If it expires, generate a replacement.
Avoid storing Social Security numbers, account credentials, or other sensitive financial information in these notes.
Session Modules
Appointment History
| Date | Session | Status | Action |
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Weekly Availability
All times are in Eastern Time (America/Detroit). Select days and save hours.
Block Specific Dates
Block future bookings on holidays or days you're unavailable. Existing bookings must be reviewed separately.